Deactivation of Depreciation

Deactivation of Depreciation

We have a scenario wherein Fixed Asset is no longer in Use but not yet retired.

We require that the system should stop calculating Depreciation from the date/month from which the Asset is not in Use.

Is there any setting for that.

In the time-dependent screen of the asset master record, there is an option for asset shutdowns. Create a new interval and mark the asset for shutdown. If you don't have this setting, otherwise select this option from spro.

You can avoid depreciation on asset by putting the standard depreciation key of '0000', but be sure before you put it because once you put it I dont think it can be changed to the earlier state.

Asset Year-end Closing

The year-end closing enable the company to produced the final balance sheet and profit and loss statement for its annual report, which has to be created to meet the particular legal obligations in each country.

Once the fiscal year is closed, you can no longer post or change values within Asset Accounting (for example, by recalculating depreciation). The fiscal year that is closed is always the year following the last closed fiscal year. You cannot close the current fiscal year.

AJAB - Year-End Closing Asset Accounting

Company code : Your Company code

Asset classed asset u. const. : Optional

For fiscal year : Last closed fiscal year

Uncheck 'Test run' if this is a production run

At menu bar, click Program -> Execute in background.

Perform Fiscal year close for fixed Assets.

While doing a Test run, message is that fiscal year close could not be performed but it does not display any Asset details .It says Other Error. I am not able to identify what those other Errors could be.

Also, I have checked Incomplete Assets list As well but that list is empty as well. Also while running tcode AUVA there is a tab correct incomplete Assets, can anyone tell what deos that mean and when its to be used.

You can check and edit Asset accounting closing status using tcode OAAQ.

But you seem to be not clear on process.

AJAB is for closing Asset Accounting books.
AJRW is a technical step of changing fiscal year in system. If not done, it will not allow you to view asset reports in current fiscal.

Now, your error says incomplete asset. Please run ajab in test mode, check for details. It will give you asset details and error details as well. Go to asset explorere and check if the asst in question has been fully depreciated for the year.

If not run repeat deprecation for the asset in period 12 and then try closing asset books. You can also check asset and GL inconsitency using tcode

Process Fixed Asset Depreciation

Every asset transaction immediately causes a change of the forecasted depreciation. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting run. This posting run uses a batch input session to post the planned depreciation for each posting level for each individual asset as a lump sum amount.

The calculation and scheduling of depreciation, interest and revaluation are automatically controlled by keys in the system, or you can control them manually using a special posting transaction. In both cases, planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of the general ledger. You carry out this posting using a batch input session. In addition to the various depreciation types, interest and revaluation, this batch input session also posts the allocation and writing off of special reserves.

When the system posts depreciation, it creates collective documents. It does not create separate documents for each asset.

Depreciation Posting Run is done via transaction code 'AFAB'.

The program creates batch input sessions for posting depreciation and interest to the G/L accounts in Financial Accounting and/or to Controlling.

Fields Description :-

Company code : Your Company Code

Fiscal Year : Your fiscal year

Posting period : Your depreciation period

Reason for posting run (choose one)

Planned posting run : X (default)

List assets : (tick if you want to see the detail)

Test run : (tick if you run in test mode else untick for production run)

Main asset number : (you can specify certain asset number if you click repeat run or test run)

Note :
Click the execute button if this is a test run.
Click the menu bar -> Program -> Execute in background if this is a production run.

You should get this message :
Background job was scheduled for program RABUCH00 and print out the output.

Release and Process the Batch Input Session in transaction code 'SM35'.

Process Session RABUCH00
X - Display errors only
Additional functions
X - Dynpro standard size

Click the Process button

If there is error, the system will pop up the error message.

Correct the error and recreate the session in transaction 'AFBD'.

Fields Description :-

Company code : Enter your company code

Fiscal year : Enter your fiscal year

Posting period : Enter your posting period

List assets : (tick if you want to see the detail)

Test run : (tick if you run in test mode else untick for production run)

Note :
Click the execute button if this is a test run.
Click the menu bar -> Program -> Execute in background if this is a production run.