How should I change legacy asset accumulated depreciation?

How should I change legacy asset accumulated depreciation?

Due to inconsistencies between GL and AA Accumulated Depreciation, you tried using transaction AS92 but the field Accum Deprecitaion is in Gray (display only).

It give a message Transfer Date XX.XX.XXXX is earlier than the last day of previous year

Check the transfer date in the IMG. Legacy data transfer is normally performed at the end of a previous fiscal year or within a current year. For example: if the trasfer date is set to 6/30/2001 and I'm in fiscal year 2003 [fiscal year 2002 is already closed], I will get the same message " Transfer date is earlier than last day of previous year - the previous year meaning 06/30/2003 and transfer date set 06/30/2001. Check to ensure that you want to transfer at the end of a fiscal year. If not, you have to change the trasfer date which is already set-up in the system. Once the transfer date is corrected, the accumulated depreciation field is open for changes.

In this case the transfer date is on 31/8/02. Last day of previous financial year is 30/01/02. Current depreciation has been posted to this asset (from 30/9/02 onwards) but I need to change the accum depreciation on 31/8/02.

I have encountered this problem before. These are the steps that I did:

(1) Always assume AA figure is correct as AA is very controlled system and sub-ledger. Should whatever posted in AA will be posted to G/L. But in G/L , we can always do the adjustments.

(2) Compare program RAGITT01 (click posted depr.) and RFBILA00. Check for accumulated depreciation accounts.

Then, do the adjsutments below:

(3) TCode ABF1

DR/CR Accumulated depr
(Transaction code: 500)
DR/CR Depr. expense
(Cost center needed)

The DR/CR is depending on whether the accum. should be increase/ decrease.

Is there a quick way to change items previously expensed to a cost center into a fixed asset?

Is there a quick way to change items previously expensed to a cost center into a fixed asset?

First create asset master record thru' AS01 with the necessary cost center. Then go to TCode F-02

DR Asset number
(Transaction type: 100)
CR Expense acct
(Cost center)

When the posting involves expense acct, system will prompt for cost center that need to be charged.Therefore, for this case you can reverse back the cost center in-charge before. So the cost center assigned in asset master record will be charged during running the periodic processing.

sap fico COST CENTER’S

Cost Center’s: Organizational Unit within a controlling area that represents a defined location of cost incurrence. The definition can be based on 1) Functional Requirement, 2) Allocation criteria, 3) Physical location and 4) Responsibilities for cost.

Change Cost center hierarchy - OKEON
Creation of Cost Center - KS01

Distribution: Was created to transfer primary costs from a sender cost center to receiving controlling objects. Distribution is primary cost elements.
Define Distribution - KSV1
Execute “” - KSV5

Assessment: Was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects.
During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element, category=42).

Define Assessment - KSU1
Execute Assessment - KSU5

Activity Types: Categorizes productions and services activities provided by a cost center to the organization and used for allocating costs for internal activities to the originates of the costs.

Creation of Allocation Cost elements - KA06
Creating/Maintaining the Activity types - KL01

Statistical key figures: Are used as the basis (tracing factor) on which to make allocations (assessments & distributions) and to analyze structural key figures.

How does one Deactivate a Cost Center

How does one Deactivate a Cost Center?

I can find a tcode to Activate an Inactive one but how do I deactivate a CC. Or is it so simple I cannot see it...

Marios

Go to KS02- Change Cost Center. Go to the Control Tab. Tick on the checkbox for desired transaction activity you want to lock. Any postings made against the cost center under locked activity/ies will not be allowed.

Tiongco, Jezel D.

Thank you, I knew I could block the postings but I want to somehow make the Cost Center Look Inactive.

To explain:
In transaction OKEON (Change Standard Hierarchy) I have Green Dots for Active CC's. The legend (attached) says a Red Dot is for Inactive CC's.

How do you do that?

Marios

Hi Marios, If you want to change the status to inactive, the only optioin as far as my knowledge is concerned is to change the validity period. when you double click the cost centre, details of cost centre will be displayed at the bottom by T code OKEON and you will find the status of cost centre there, just right of that you will find button to change the validity period, change the period to some future date then it turns to inactive status.

Kittu

Excellent! It works.

Thank you very much.

I had changed the Validity Period before but I set it to start right where the previous time horizon ended so looking in the future this was always active.

Posting to Cost Center and Internal Order

If you have added the field Internal order in the Asset Master as a statistical order and you want your depreciation
posted not only to the cost center but also to this order.

In transaction OAYR in the IMG you define how depreciation posts to the depreciation posting rules - there is a CO assignment box where you have to tick both cost centres and internal orders.

What is internal order? Explain with example and how it is related to cost center.

An internal order is used to accumulate cost for a specific project or task for a specific time period. An internal order is therefore used for a short period with a specific deadline.

Your internal order will usually settle to cost centers (and not visa versa) according to the settlement rule in the order setup.

An internal order can therefore be used to group all the expenses incurred to plan and hold a conference over a 3 month period. The order can be settled on a monthly basis to cost centers. When the conference is finished the order can be settled finally. The cost of the conference will then be spread over 2 or more cost centers, but can be viewed in total on the internal order when needed.

Internal Orders - It is an instrument used to monitor costs and, in some instances, the revenues of an organization.

Uses of Internal orders
- Monitoring the costs of short-term jobs
- Monitoring the costs and revenues of a specific service
- On going cost control

Internal order categories
- Overhead Orders
- Investment Orders
- Accrual Orders
- Orders with revenue

Cost centers are not for specific job. e.g If you have open Trade-fair / exhibition (1 month period), then to allocate cost, you can use Internal Orders (Say IO) you can post to IO, and from their to various cost centers. If management were to ask you the cost of that exhibition, Internal Order will help you

Cost center is a responsible center in SAP. It cannot be defined as statistical but in transactions it may become as per other co objects.You will be able to find out the performance of the cost center using activities and plan values with actual value. This is lowest cost object in SAP. This will become a statistical object when you allocate the cost to other higher objects. Cost can be allocated to other cost centers or co objects but not fi objects like GL,assets, inventory etc. can be defaulted in transactions through cost element. It cannot be a cost object for a revenue element, revenues are always taken for other higher CO objects. No budget functionality is available but planning functionality is available and is always measured for a year in business.

Internal order is the second CO object - which can be defined as statistical or real. You will be able to define Budget and planning figures - more than one year also. Can control the postings of FI through budget controls. You can have the report of Plan vs actual including commitment. Cost cannot be allocated but settled through settlement rules and profiles. The receiver of the values can be any object not like Cost center - can be CO objects and FI objects. Ideal for R&D expenses capitalisations, etc. Status profile is linked to this which controls many individual transactions in each status which is a part of this Internal order. It can also receive postings of activities from Cost center. Settlement profile is an wonderful tool for variety of settlement - needed for FI and CO - legal requirements also and Revenue requirements also for any country.

All SAP CO orders like Production order, Plant maintenance order, etc will behave like Internal order with more functinalities.