SAP Finance Transfer Postings (position plan for a fin. year)

Use

If the budget of one budget structure element is low and the budget of another BS element is not completely utilized, you can transfer budget from one BS element to another using a transfer posting.

Prerequisites

The budget must have the status released.

To enable a value-based transfer posting, you must define default values for the pay scale evaluation in the Customizing of Position Budgeting and Control.

For quantity-based transfer postings, you must define recalculation factors for the relevant evaluations in Customizing or the recalculation must be activated.

Features

In the course of the current year, you can transfer approved budget from a BS element of a budget to the budget of a different BS element. When the posting is made, the budget of the source BS element is reduced and the target BS element’s budget is increased.

You define a validity period for the budget you want to transfer in accordance with the budget basis (monetary or full-time equivalent) of the source BS element.

The following combinations are allowed (these combinations apply in both directions):

· Monetary amount ® Monetary amount

· Monetary amount ® Full-time equivalent

· Full-time equivalent ® Full-time equivalent

A value-based transfer posting is made for the transfers between monetary and full-time equivalent budgets or between full-time equivalent and monetary budgets. That is, the conversion from the source budget unit to the target budget unit is carried out using a default value saved in the system.

You want to transfer EUR 100,000 from a BS element with a monetary budget to a budget structure element with a full-time equivalent budget. You evaluated a full-time equivalent with a default value of EUR 75.000 per year. 1.33 full-time equivalents are transferred to the full-time equivalent budget.

For transfer postings between full-time equivalent budgets, you can choose between a value-based transfer posting (using a default value) and a quantity-based transfer posting. In the case of a quantity-based transfer posting and the full-time equivalents are different, the conversion is made between the two full-time equivalent budgets using a conversion factor saved in the system. There can be differences in the result between the value and quantity-based transfer postings.

You want to make a transfer posting from a budget structure element with a full-time equivalent budget of value D8 to another full-time equivalent budget with the value D5.

You have saved default values of EUR 100.00 for D5 and EUR 125.00 for D8 in the system. You have also saved a conversion factor of 1.3 between D8 and D5 in the system. This means that 1.3 full-time equivalents D5 come from one full-time equivalent D8.

In the case of a value-based transfer posting of a full-time equivalent D8, 1.25 full-time equivalents D5 are transferred to the other full-time equivalent budget. For quantity-based transfer postings, 1.3 full-time equivalents in D5 go to the full-time equivalent budget.

If a transfer posting is created, active availability control checks that the budget is still available in the BS element.

Activities

To create a transfer posting, choose the following from the SAP Easy Access screen Human Resources ® Personnel Management ® Position Budgeting and Control ® Personnel Budget Plan Management ® Position Plan ® Change and then click on the tab page Transfer Posting.