SAP Finance Reduction of an Employee’s Working Time

Purpose

You use this process if an employee reduces their working time and you want to map the reduced financial requirement in the system.

The commitment processor always updates the commitment data. If you have activated the recording of personnel cost savings in Customizing of Position Budgeting and Control, you can also evaluate the personnel cost savings in detail and use the budget that is not required for a different purpose. You can find more information under Adjustments to Financing.

Prerequisites

Commitment has already been generated for the employee. The following description assumes that the recording of personnel cost savings has been activated in Customizing of Position Budgeting and Control and that the automatic creation of funds blocks has been activated in Funds Management.

Process Flow

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1. To map the reduction of working time in the system for the employee, change the infotype Basic Pay in the master data. The following data has to be changed:

a. Capacity utilization and

b. Amounts for the individual wage types

2. Select the infotype Financing Status to check the updated financing requirement. You can see the commitment documents that were saved in the system before changes were made to the master data in the financing overview. You can find more information under Financing Status.

3. Select Create Commitment to update the commitment data.

If you have changed master data for a number of persons and want to update the commitment data directly, it is more efficient to trigger the commitment creation manually using the menu for Position Budgeting and Control.

The commitment run carried out after the changes were made to the master data updated the financing requirement for the employee. The system created fund blocks of the same amount in the component Funds Management.

4. You have to remove the funds blocks so that you can use the budget for another purpose.