SAP Finance Organizational Management

Position Budgeting and Control uses the existing structures of Organizational Management which is made up of organizational units, positions, persons and so on.

The elements relevant for Position Budgeting and Control are described in the following sections:

• Basic Data

As soon as a position has the status vacant, commitment is generated for it in an automatic run for commitment creation. The program derives the time period for which the commitment should be generated from the period the date of the commitment run contains.

• Account Assignment

In Customizing of Position Budgeting and Control, different groupings can be defined that can be activated for participation in automatic commitment creation (period-dependent). Fields including company code, personnel area and personnel sub-area are available for assignment to this grouping.

If you want to activate automatic commitment creation for company code 1 first and then activate it for all other company codes, define this in Customizing of Position Budgeting and Control in the section Definition of Participation in Automatic Commitment Creation. All Objects (positions or persons) for which company code 1 is entered on the tab page Account Assignment participate in automatic commitment creation.

• Cost Distribution

Cost distribution describes who covers the funds requirement of a position or person. It is possible to distribute to different account assignments in percentages. The system automatically determines the Funds Management (FM) account assignments (the budgets of which are debited) from the account assignments entered. You can find information on the derivation strategy used to derive values from FM account assignments from other account assignments in the implementation guide (IMG) of Funds Management under Assignments to Account Assignments from Other Components.

• Financing Status

Shows the financing status for the selected position/person. This tab page is only displayed if it was activated in Customizing of Position Budgeting and Control in the IMG activity Activate Functions in Maintenance of Organizational Structure.

• Person Responsible for Financing

When you use Position Budgeting and Control you should ensure that there is one person (or position) responsible for the financing in each area of the organization. The person responsible for financing is entered in the organizational unit in the tab Responsibility for Financing and passed on to the object below it. If there is an error in an object, the role definition that was defined in Customizing of Position Budgeting and Control is run. The processor is determined from the area of responsibility in which the error occurred. The processor is then informed automatically about the error. If the system does not find a person responsible, it determines the run administrator for commitment creation.