SAP Financing Commitment Creation

Use

You use this function if you want to create commitment for employees and positions. This provides you with an overview of the commitments in the area of personnel expenditures so that you can recognize and correct possible in/sufficient cover on time.

Prerequisites

The settings must be defined in Customizing of Position Budgeting and Control.

The program for initial commitment creation must be run so that the system can record changes. If you are using Position Budgeting and Control for the first time, call up the program Start Initial Commitment Creation. Use the program Start Initial Commitment Creation – Free Selection if you do not want to create commitment for all objects set to take part in commitment creation in Customizing.

Features

Whenever information relevant to the financing of persons or positions changes, the commitment processor flags these objects so that it can recalculate the financing requirement in the next commitment run.

Information relevant to financing is mapped in the system using infotypes in Customizing of Position Budgeting and Control.

The system administrator usually plans the program for automatic commitment creation as a periodic job. This ensures that the program regularly determines the new financing for all objects that were flagged for refinancing without manual intervention.

You can trigger the commitment run manually in special cases.

Call up the program Commitment Creation - Free Selection if the objects for which you want to create commitment can be put into particular groups, for example, commitment for a specific organizational unit.

The system is normally set up so that the commitment runs take place at regular intervals such as every night. However, it is also possible to start a commitment run outside the set time intervals. This may be required for example, if the program was terminated, you removed the error and want to check immediately whether the commitment run then works without errors. SAP provides two program variants, which have different selections of objects:

● If you want to update financings of objects whose financing information has changed, then you execute the program Objects Flagged for Refinancing.

● If an error occurs during commitment creation of a commitment run and the person responsible fixes this error, you can check whether the commitment run is then free of errors using the program Check Objects with Flags and Completed Messages. It collects all objects flagged for refinancing (because their financing information has changed in the meantime) and the objects that had errors in the last run.

Activities

To trigger commitment creation manually, choose the following from the SAP Easy Access screen Personnel ® Personnel Management ® Position Budgeting and Control ® Commitment Creation.

If you want to plan the program for automatic commitment creation as a periodic job, choose the IMG activity Plan Job for Automatic Commitment Creation in Customizing of Position Budgeting and Control.